Exhibitor Policy
Agreement & Cancellation Policy:
Exhibitor wishes to have a booth/exhibit at the Central Plains Dairy Expo. Exhibitor acknowledges reception of the Contract and the Central Plains Dairy Expo Standard Terms and Conditions and agrees to the terms set forth in their registration packet and to the terms and conditions included in the Central Plains Dairy Expo Standard Terms and Conditions, which are incorporated by reference herein. Refunds of 100% are available until Jan. 1. Refunds of 50% are available from Jan. 1-Feb. 15. ABSOLUTELY NO refunds will be made after Feb. 15. In event of cancellation of the Expo, no refund is guaranteed.
Booth Expectations and Compliance Policy
The Central Plains Dairy Expo is committed to providing a professional, welcoming and productive trade show environment for attendees and exhibitors. All exhibiting companies and their representatives are expected to maintain their exhibit space and conduct themselves in accordance with the following standards throughout the Expo.
Participation as an exhibitor constitutes agreement to comply with all Central Plains Dairy Expo policies, published show hours, facility requirements and instructions provided by Expo management.
Booth Staffing
Exhibit booths must be staffed by at least one authorized company representative during all published trade show hours.
Exhibitors are responsible for scheduling sufficient personnel to ensure their booth remains staffed throughout the event, including during breaks, educational sessions and meal periods.
Booths may not be abandoned or left unattended for extended periods during show hours. Company representatives should be knowledgeable about the products or services being represented and prepared to engage professionally with attendees.
Booth Appearance and Sightline Requirements
Exhibitors are responsible for maintaining a professional, safe and orderly exhibit throughout the Expo.
The front 3 feet of each exhibit may not exceed 3 feet in height. This requirement is intended to preserve visibility and sightlines for neighboring exhibitors and attendees.
Displays, signage, banners, products, equipment, furniture and other booth materials must remain within the exhibitor’s assigned booth space unless otherwise approved by Expo management.
Signage, displays or other materials may not be placed in aisles or positioned in a manner that obstructs pedestrian traffic, neighboring exhibit visibility, emergency access or other exhibitors’ spaces.
Lighting must be directed within the exhibitor’s booth and may not shine across aisles or into neighboring exhibits.
Expo management reserves the right to require an exhibitor to relocate, lower, remove or modify any display, signage, equipment or other booth element that does not comply with these requirements.
Exhibit Hours
Exhibitors are expected to maintain a fully operational and professionally presented booth throughout all published trade show hours.
Packing products, literature, signage, displays or promotional materials before the official close of the Expo is not permitted.
Early Teardown and Departure
Booth teardown may not begin prior to the official close of the Central Plains Dairy Expo at 3:00 p.m. on Thursday.
Prior to that time, exhibitors may not:
- Dismantle any portion of their booth or display;
- Pack exhibit materials in preparation for departure;
- Remove signage, products, equipment or booth furnishings;
- Move vehicles or machinery from exhibit areas;
- Abandon their booth prior to show close; or
- Otherwise give the appearance that the company has concluded its participation in the Expo.
Travel schedules, flight arrangements, staffing limitations, driving distance or other travel considerations are not considered authorization for early teardown.
Any extraordinary circumstance requiring an exhibitor to leave before the official close must be communicated to and approved by Expo management.
Professional Conduct
Exhibitors and their representatives are expected to conduct themselves in a professional manner that supports a positive experience for attendees, fellow exhibitors, sponsors, facility personnel and Expo staff.
Exhibitors must comply promptly with reasonable instructions from Central Plains Dairy Expo management regarding booth configuration, safety, show operations or compliance with Expo policies.
Exhibitor Responsibility
The company purchasing exhibit space is responsible for ensuring that all employees, representatives, contractors and other individuals working within its exhibit understand and comply with Central Plains Dairy Expo policies.
Failure by an employee, representative or contractor to comply with these policies will be considered a violation by the exhibiting company.
Enforcement
Central Plains Dairy Expo management reserves the right to document and address violations of these policies.
Depending upon the nature, severity or frequency of the violation, consequences may include:
- Requirement to immediately correct the booth or conduct;
- Loss of preferred booth location or booth-selection priority;
- Loss of sponsorship, speaking or promotional opportunities;
- Loss of eligibility to reserve exhibit space for the following Expo; or
- Denial of participation in future Central Plains Dairy Expos.
An exhibitor that dismantles or removes its exhibit prior to the official 3:00 p.m. Thursday show close may lose eligibility to reserve exhibit space for the following year’s Expo.
Failure to comply with instructions from Expo management or significant disregard for these policies may result in additional restrictions or denial of future participation.
No refund, credit or compensation will be provided as a result of enforcement of this policy.
Central Plains Dairy Expo management retains final authority regarding the interpretation and enforcement of all exhibitor policies.
Privacy policy
Central Plains Dairy Association (“CPDA,” “we,” “our,” or “us”), including the Central Plains Dairy Expo (“CPDE”), respects your privacy and is committed to protecting the personal information you provide to us.
This Privacy Policy explains the types of information we may collect, how we use and protect that information, and the choices available to you regarding your information.
Information We Collect
We may collect personal information that you voluntarily provide when you interact with CPDA or CPDE, including when you:
- Register for the Central Plains Dairy Expo or another event;
- Apply for or purchase exhibit space, sponsorships, memberships or other opportunities;
- Submit speaker, educational session or program information;
- Subscribe to newsletters or other communications;
- Complete surveys, forms or applications;
- Participate in contests, drawings, promotions or special events;
- Contact CPDA or CPDE by email, telephone, website form or other means; or
- Conduct other business with the Association.
Information collected may include your name, company or farm name, job title, mailing address, email address, telephone number and other information relevant to your relationship with CPDA or CPDE.
When payment is required, payment information is processed through a third-party payment processor or registration provider.
How We Use Information
CPDA may use information collected for legitimate organizational and business purposes, including to:
- Process registrations, memberships, sponsorships, exhibit applications and other transactions;
- Administer the Central Plains Dairy Expo and other programs, meetings and events;
- Communicate important event, membership or organizational information;
- Provide newsletters, educational materials and industry information;
- Respond to questions and requests;
- Maintain and improve our programs, services and website;
- Understand participation and engagement with CPDA and CPDE;
- Conduct surveys and gather feedback;
- Recognize sponsors, exhibitors, speakers, members and other participants;
- Maintain appropriate organizational and financial records;
- Protect the security and integrity of our systems and activities; and
- Comply with legal, regulatory or contractual obligations.
Communications
If you provide your email address or other contact information, CPDA may use it to communicate with you regarding CPDA, CPDE and related programs, events, educational opportunities and industry information.
You may unsubscribe from promotional email communications at any time by using the unsubscribe link contained in the email or by contacting us. Certain transactional or administrative communications, such as registration confirmations or important event notices, may still be sent when necessary.
Sharing of Information
CPDA does not sell personal information.
We may share information when reasonably necessary to conduct Association or Expo activities, including with vendors and service providers that assist us with registration, event management, communications, website hosting, email distribution, payment processing, technology or other organizational services.
Information may also be shared:
- With event partners when necessary to administer a jointly conducted activity;
- When you direct or authorize us to share information;
- When required by law, court order or other legal process;
- To protect the rights, safety, property or security of CPDA, CPDE, our participants or others; or
- In connection with a reorganization, transfer or similar organizational transaction.
Service providers are expected to use information only as necessary to provide services to CPDA or CPDE and in accordance with their applicable privacy and security obligations.
Event and Membership Directories
Certain information provided by members, sponsors, exhibitors, speakers or event participants may be included in directories, exhibitor listings, event programs, websites, mobile applications, printed materials or other resources intended to facilitate networking, education and participation.
Information made available in these resources will generally be limited to appropriate professional or business information.
Photography and Events
CPDA and CPDE events may be photographed, recorded or otherwise documented. Photographs, video or recordings may be used for educational, informational, historical or promotional purposes in accordance with applicable event policies and notices.
Website Information and Cookies
When you visit our website, certain information may be collected automatically, such as your IP address, browser type, device information, pages visited, referral information and general website activity.
Our website and third-party service providers may use cookies, analytics tools or similar technologies to help operate the website, understand usage and improve the user experience.
You may be able to control cookies through your browser settings. Disabling certain cookies may affect the functionality of portions of the website.
Third-Party Websites and Services
Our website and communications may contain links to websites or services operated by third parties. CPDA is not responsible for the privacy practices, content or security of third-party websites or services.
We encourage users to review the privacy policies of those organizations before providing personal information.
Data Security
CPDA takes reasonable administrative, technical and organizational measures designed to protect personal information against unauthorized access, loss, misuse, alteration or disclosure.
However, no electronic transmission or storage system can be guaranteed to be completely secure, and CPDA cannot guarantee the absolute security of information.
Data Retention
We retain personal information for as long as reasonably necessary to fulfill the purposes for which it was collected, maintain appropriate organizational records, comply with legal and contractual obligations, resolve disputes and conduct Association business.
Your Choices and Requests
You may contact CPDA to request that we update or correct personal information maintained about you or to request removal from non-essential communications.
Depending upon applicable law and the nature of the information involved, additional privacy rights may be available.
Requests may be submitted using the contact information below.
Children’s Privacy
CPDA’s website and general programs are not directed toward collecting personal information online from children under the age of 13. If we become aware that personal information from a child under 13 has been collected without appropriate authorization, we will take reasonable steps to remove it.
Changes to This Privacy Policy
CPDA may update this Privacy Policy periodically to reflect changes in our practices, technology, legal requirements or organizational activities.
The current version will be posted on our website with the applicable effective date.
Contact Us
Questions or requests regarding this Privacy Policy or CPDA’s handling of personal information may be directed to:
Central Plains Dairy Association
Central Plains Dairy Expo
126 W Main St.
New Prague, MN 56071
(952) 758-2485
Website: www.centralplainsdairy.com